Your Wedding Stationery checklist – Everything you’ll need to know

Embossed gold foil wedding invitation with bow

Wedding Stationery checklist

Everything you’ll need to know with our Wedding Stationery checklist is here below to help with your wedding planning.

Save the date cards

Once you’ve set a date, it’s time to send out save the date cards! 

These are a great idea (not a necessity) to have if you are undecided on which design of invitation or havn’t quite got your wording together for the invitations yet. 

The only information you need on a save the date card is couples names, wedding date, venue address (not a necessity) and at the bottom – Formal invitation to follow. That’s it!

Simple and to the point.

Save the date cards can go out from 1yr to 6 months in advance.


Wedding invitations

These can be as detailed or as fuss free as you like and everything in between.

Generally the wedding invitation card will detail the below:

  • Who the invitation is coming from i.e Parents or couple themselves
  • Date & time
  • Venue address
  • Dress code if you have one
  • Carriages

Guest information card

All the options below are just a guide:

  • Accommodation details
  • Directions
  • Gifts
  • Children (are children invited or not)
  • Rsvp details (if a separate rsvp card is not included)
  • Menu options

If you decide to have a wedding website, then of course all these details above will be on there and all you will need to add is the wedding website address and password to your guest information/details card.

Wording ideas template can be found here.


RSVP – Reply Card

These vary from super detailed to very simple.

Things to include on an Rsvp card would be:

  • Dotted line for the guest name
  • Accept/decline (tick box)
  • The date you would like your guests to reply back to you by
  • An alternative reply detail i.e Mobile number and/or email address
  • Menu options (a condensed menu option to the one detailed on the guest information card). As this is generally a small card there is less space to print.
  • Rsvp address envelope.

Usually the couples name & address, sometimes the brides parent name and address. This is completely personal preference.


Evening/Reception invitations

Don’t forget your evening guests!

These are usually a much more simple invitation. However you can still include all the same details as above in the day invitation.

  • Who the invitation is coming from i.e Parents or couple themselves
  • Date & time
  • Venue address
  • Carriages
  • Reply details i.e Mobile number and/or email address


Order of Service booklets

These are here to formally detail the order of the service. No matter whether you’re having a religious or civil ceremony, an order of service booklet is so much more than just a schedule, it’s a personal keepsake for all your guests. They can detail all of the below:

  • Readings
  • Bridal party – Who’s who
  • Hymns
  • Thank you’s
  • Prayers

Should you need any help writing your order of service, we have lots of different templates to give you helping hand – So please reach out and request one of these wedding wording templates.


Guest Books

A beautiful keepsake to commemorate the big day, guest books are a fun yet sentimental part of your wedding. It’s a formal way for guests to write sweet notes or simply sign their name in support of your nuptials. Guest books are optional.


Escort Cards

These are usually used instead of a Table Plan. They are arranged on a table at the entrance of the Wedding Breakfast room and laid out in alphabetical order. Guests pick their name card up and on the reverse is the table number they are going to be seated at. Head to Guest place cards here to view this product.


Table Plan or Seating Chart

A large Wedding sign detailed where your guest will be seated. View Table Plans here.


Guest Place Cards

Not to be confused with escort cards, place cards simply list the guest’s name. Informal Guest name is just their first name – Formal, first name and surname.

(Table Plans have both names on)


Table Numbers

The Table numbers are a must to indicate where guests should go.


Wedding Menus

Wedding Menus can be just one or two per table or one per guest. This all depends on budget. If you opt for one per guest – These are ideal if your wedding guests have chosen a wedding meal option. The guest name is printed at the top and their menu choice below.

if you choose one or two per table then this is usually for s standard wedding menu and can include wines available too.


Wedding Signs or Wedding Signage

This includes all of the below:

  • Order of the day sign
  • Welcome sign
  • Pick a seat not a side (For the aisle)
  • Remembrance signs for friends/family no longer with us
  • Wedding cake signs
  • Flip flop signs
  • Fireworks at midnight sign
  • Cards & Gifts box sign
  • The list goes on….

All our signs can be made in acrylic in various colour or flat printed. Both options are completely custom made and can have any wording required.


I hope this Wedding Stationery checklist has been helpful!